Privacy Policy
Learn how we protect and manage your information with industry-leading security practices
Information We Collect
We collect various types of information to provide and improve our payroll and HR services:
Employee Information
We collect employee data including names, contact information, identification numbers, salary details, tax information, and employment history to process payroll and manage HR functions accurately.
Company Data
We collect organizational information including business registration details, tax IDs, banking information, and company structure to ensure accurate payroll processing and compliance with local regulations.
Usage Data
We collect system usage information, including login records, feature usage, and AI interaction data to improve our services, ensure security, and enhance user experience.
How We Handle Your Information
Data Storage & Processing
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Data is stored in secure, certified data centers with redundant systems
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Automated processing uses AI technology with human oversight
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Regular data backups and disaster recovery procedures
Your Data Rights
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Right to access and export your data
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Right to request data modification or deletion
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Transparency in AI-powered processing
How We Protect Your Data
Advanced Encryption
We utilize state-of-the-art encryption protocols (AES-256) for data at rest and TLS 1.3 for data in transit, ensuring your sensitive payroll and employee information remains secure.
Compliance & Audits
We maintain strict compliance with international data protection regulations and conduct regular third-party security audits to ensure the highest level of data protection.
Access Control
We implement strict role-based access controls, multi-factor authentication, and detailed audit logging to ensure only authorized personnel can access sensitive information.
Backup & Recovery
Your data is automatically backed up in multiple secure locations with real-time replication, ensuring business continuity and data integrity at all times.
How Long We Keep Your Data
Active Employment Records
Employee records and payroll data are retained for the full duration of employment and for fifteen (15) years following the termination of employment, to support historical reference, audits, and legal compliance.
Tax and Financial Records
To ensure compliance with tax regulations and maintain comprehensive financial history, tax-related documentation and financial records are retained for fifteen (15) years.
Data Deletion
Upon request and in accordance with applicable laws, we will securely delete or anonymize your data after the standard fifteen (15) year retention period or when it is no longer needed for business or legal purposes, whichever is later.
How We Use Cookies
Essential Cookies
We use necessary cookies to make our website work. These cookies are required for basic functionality like:
- Authentication and security
- Account preferences
- Session management
Analytics Cookies
With your permission, we use analytics cookies to understand how visitors interact with our website:
- Page usage patterns
- Feature usage statistics
- Service improvement insights
You can manage your cookie preferences through your browser settings. Please note that disabling certain cookies may affect the functionality of our website.
Contact Our Privacy Team
If you have any questions about our Privacy Policy or how we handle your information, our dedicated privacy team is here to help:
Live Chat
Available 24/7
For urgent privacy concerns or data requests, please email support@djib-payroll.com